DATA PROTECTION – How Secured is Organizational Data?

Oct 8, 2019

Over 2.5 quintillion bytes of data are created every single day, and it’s only going to grow further each day. By 2020, it’s estimated that 1.7MB of data will be created every second for every person on earth. As much as today is the time of information, it is also a time with a dire need to protect data – an invaluable resource that can build or destroy corporates and nations, if fallen in the wrong hands.

How important is it to implement Data Protection in your organization?

The answer is, it’s of paramount importance.

The initial step towards protecting data commences with Data Classification; filtering old and unused data in your organization. Think of how you save files on your computer assuming you will need it at some time in the future. When searching for a specific file you realize that you no longer remember what most of the files you come across are about. In an organization, data can get collected a hundred times more than in a personal computer. Therefore, regular classification using suitable engines will help to catalogue the data.

Data classification starts with data discovery, this stage will prompt you to identify important data to the business and the level of importance as which will be classified in the next stage, the filtered data will be classified based on criticality as Confidential, High Critical and Low Critical. The classification is done using data tags and meta data. While data classification differs from one industry to another, it assures that financial data, source codes, confidential organization information and other critical data is classified making it easier to protect.

Once the data is scanned and classified, the policies can be applied.

Data Leakage Protection comes to play following Data Classification. DLP takes into consideration the context – how, where and the file type, as well as the content – the type of information. Based on the data classification, DLP Controls sending information out through a multitude of channels. It identifies user behavior and can flag suspicious data sharing. Through controls set in place, an analysis of critical employees of the organization can be provided and notifications on blocked or quarantined e-mails sent to the senior management.

The transparent mapping of the workflow provides visibility of the users that work on the classified data. This can act as a blueprint in recognizing possible breach points and enable quick response during resolution stage. Through a multitude of triggers in place DLP is capable of controlling data leakage in an organization that can otherwise cause severe damages to the confidentiality of a business.

Another process that can aid data protection is Digital (Information) Rights Management. This policy provides to enable the controls for shared documents and becomes valuable for files that are necessarily shared with third parties. With this policy in place, the relevant document is automatically expired after the pre-meditated due date, to ensure that no one has access to it beyond that point. The same process can be used to prevent editing, forwarding, copying , printing and screen capture to the attached documents and embedded mails.

Organizations around the globe are strictly implementing Data Protection to avoid leakage of confidential information. For certain industries such as banking and finance, IT, telecommunication, and technology data protection is a day to day occurrence. However, with the increasing value placed on information, which is even taken to the extent of being monetized, it is imperative that every organization invests on data protection policies and processes to secure confidentiality.

In the News…

More Blogs…

ZILLIONe Becomes the First Fully-Sri Lankan-Owned Company to Achieve a ‘Microsoft FastTrack Ready Partner’ Status

ZILLIONe is delighted to announce that it was recently awarded the title of Microsoft’s ‘FastTrack Ready Partner’ for Microsoft 365

What’s New in SAGE 300

This section contains a summary of new features and changes in the 2020 release including Sage 300 cloud web screens improvements, Sage 300 classic screens improvements, CRM integration improvements, technical information, compatibility with other programs, installing Sage 300, removing Sage 300, Sage 300 payroll and Sage 300 intelligence reporting.

DATA PROTECTION – How Secured is Organizational Data?

Over 2.5 quintillion bytes of data are created every single day, and it’s only going to grow further each day. By 2020, it’s estimated that 1.7MB of data will be created every second for every person on earth. As much as today is the time of information, it is also a time with a dire need to protect data – an invaluable resource that can build or destroy corporates and nations, if fallen in the wrong hands.

SAGE 300 – Seamless data sync between GL and Subledger

Generally, you want to keep your accounting system as simple as possible. Modular ERP systems like Sage 300 ERP have a great breadth of functionality, but most importantly General ledger (GL) integration mapping those information’s is crucial in order to get the best result of the system.

Sage Reporting Tools Bring Organizations Closer to its Data

Reporting is undoubtedly considered as the ‘pulse’ of most business organizations as it contributes significantly for its survival & success. Whilst several applications and software are currently in use today by business organizations in order to...

Back-ups are “Priceless”

Your Enterprise Resource Planning (ERP) systems play a big part in bridging your business and IT needs; helping you to run your business more effectively and efficiently. Hence, it makes sense to ensure continual return on your investment by...

Microsoft Dynamics CRM | ZILLIONe

What is D365 CRM? It’s a category of integrated, data-driven software solutions that improve how you interact and do business with your customers. CRM systems help you manage and maintain customer relationships, track sales leads, marketing, and...

Schedule Your Production with Sage Enterprise Management

In a dynamic environment, how can you improve your manufacturing business, control costs, and increase profitability? A comprehensive Enterprise Management system can deliver competitive advantage and differentiates leading manufacturers from the...

Year end audits – let SAGE 300 carry the burden

Maintenance of accurate and comprehensive financial statements is not only a good accounting practice but also a part of quality corporate governance. Many of the organizations use various business applications and accounting software to facilitate...

Benefit with increasing ROIs with sage

Get your Return on Investment swiftly by implementing Sage 300 (Formerly known as “Accpac). Technology has changed the way businesses operate in the recent past. The environment has changed the competitive landscape for businesses. Especially...